Leitersburg Ruritan Club


Dear Peach Festival Vendor:
The Festival is almost here.  We would like to thank you for your support and participation and give you some information about set up and the festival.


FRIDAY EVENING SETUP OPTION:
You may set your area up starting Friday after 4PM. 
You may bring your vehicle directly to your spot on Friday night.  Both the Leiter street entrance by the fire house and the Smithsburg Leitersburg road entrance to the right of the old school house may be used Friday night.
Please check in with the Ruritan member in the grey canopy tent next to the pavilion upon arrival for site verification.
We will have someone in the park all night Friday night, but we cannot be responsible for anything you leave.  When you leave please lower your sun canopy to the lowest setting and make sure it is secured to the ground in case of high winds Friday night.
You may leave a vehicle or trailer in the Vendor parking area behind the school Friday night.


SATURDAY MORNING SETUP OPTION:
You may set up on Saturday Morning after 7AM.
You may bring your vehicle directly to your spot on Saturday Morning.  The Leiter street entrance by the fire hall will be open until 7:45 at which time it will close for the 5K race.  Vendors arriving after 7:45 will have to use the Smithsburg Leitersburg road entrance.  This is to the right of the old school house.  No vehicles will be allowed in the festival area after 8:45.
All vehicles must be out of the park by 8:45 Saturday morning.  There is free parking for the vendors and trailers behind the school house.
Please check in with the Ruritan member in the grey canopy tent next to the pavilion upon arrival for site verification.
Vehicles will be allowed back in the vendor area after 5pm on Saturday for anything you need to remove for the night.
We will have someone in the park all night Saturday night, but we cannot be responsible for anything you leave.  When you leave please lower your sun canopy to the lowest setting and make sure it is secured to the ground in case of high winds Saturday night.
You may leave a vehicle or trailer in the Vendor parking area behind the school Saturday night.
If you are donating an item for our raffle please bring the item to the grey tent next to the pavilion.


SUNDAY MORNING SETUP:
You may set up on Sunday Morning after 7AM.
You may bring your vehicle directly to your spot on Sunday Morning.  Both the Leiter street entrance by the fire house and the Smithsburg Leitersburg road entrance to the right of the old school house may be used Sunday morning until 8:45.
All vehicles must be out of the park by 8:45 Sunday morning.  There is free parking for the vendors and trailers behind the school house.
Vehicles will be allowed back in the vendor area after 5pm on Sunday for tear down and packing up.


We have advertise the Peach Festival on all the local radio stations and newspapers.  We will be having a live radio feed on Saturday morning.  We have also advertised heavily on the internet on the festival pages, our website, the entertainers websites.  We have paid for advertisement on face book and would appreciate it if you would like our page and help spread the word about the festival.  We have also advertised  thru the state and county tourism websites and published material. 
I have attached a copy of our flier to this e-mail in hopes that you would display it at your business as well.  I have also attached an application for our 5K race in hopes that you would share it with any runners or walkers that you may know.
Bruce and I will be at the festival all weekend along with the 20 other members of our Ruritan Club.  If we can do anything for you or if there are any problems we can help with please let us know. 


The Leitersburg Ruritan would like to thank you for your interest in our annual Peach Festival.  We are making some changes to our festival which we hope will improve the enjoyment of our visitors and improve the profits of everyone that put so much time and effort into the festival.

The money that the Ruritan is able to raise from this festival go directly back into the Leitersburg and surrounding communities.  The Ruritan maintain this park, pavilion, playground, volleyball and basketball courts for the community to use and enjoy.  We pay for the street lighting in Leitersburg.  We sponsor a Boy Scout Troop, Girl Scout Troop, several sports teams in Smithsburg Youth Athletics and the Leopard Ruriteen Club.  We offer help to people in need in our community with can food drives for Tabithas Table, Bell ringing with the Salvation Army and direct help to community members in need.  Your participation in the Peach Festival helps to make all this and more possible and we thank you. 

Please consider donating an item for our raffle.  This is an opportunity for some free advertisement and to help the Ruritan projects.

Some of the possible improvements we are working on for 2017 are:

Expanded shaded areas and more shade producing trees to keep patrons out of the direct     sunlight.

Improvements to the parking areas and shuttle services for our elderly and handicap patrons.

Earlier start times on both Saturday and Sunday starting at 9:00 both days.

Expanded advertising on search engines and radio, Pandora, and the movie theaters.

A 5k peach festival road race at 8:00 Saturday morning before the festival opens to draw more and different patrons.

Live entertainment on Saturday afternoon to help draw more and different patrons during a time when our visitation usually slows down.

Instructions for participation in the Leitersburg Peach Festival:

If you are a new vendor for the peach festival please contact us before you complete an application.  We will review with you what type of craft or product you have and make sure it is a good fit and does not duplicate other vendors.  Food vendors must contact us for an application.

Our contact intformation for vendors is Bruce Melton brucemelton1@verizon.net or Scott Horning at s.f.horning@gmail.com 


1) Download and complete the Peach Festival 2017 craft vendor  application.  Form is available as both a word document that you can edit and then print, or a pdf that you can print and write on.


2) Mail the completed application along with the non-refundable booth fee to Leitersburg Ruritan 21427 Leiter Street Hagerstown, MD 21742.  Checks should be made out to Leitersburg Ruritan


3) An e-mail verification will be sent to you along with more detailed set up information.


For questions about participating in the peach festival please contact Bruce Melton brucemelton1@verizon.net or Scott Horning at s.f.horning@gmail.com